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The Importance of a Certificate of Destruction

Jul 31, 2023Data Security

Here at ShredPro, we are clear: When you shred your sensitive documents, you need to get a certificate of destruction.

This document confirms that your documents have been shredded to industry standards and a level that prevents unauthorised access.

Our certificate of destruction is issued on-site, so you are not waiting for confirmation that your confidential documents have been disposed of and therefore no longer liable for them.

Why a certificate of destruction is important

1) A certificate of destruction helps you comply with data privacy regulations.

The General Data Protection Regulation (GDPR) requires businesses to destroy sensitive data in a secure manner.

The Information Commissioner’s Office, which oversees the enforcement of GDPR,  says:

“You must ensure that you have appropriate security measures in place to protect the personal data you hold.”

The ICO adds:

“Deleting records that you no longer need, or are not proportionate to retain any longer, is an essential part of a good records management system.”

You need to be able to prove your information has been destroyed in a compliant, safe manner. Issued electronically on-site, we confirm your confidential documents have been destroyed in line with industry regulations so you are no longer liable.

A certificate of destruction means you can demonstrate that you have complied with all regulations.

2) A certificate of destruction can help to protect your business from liability.

If your sensitive data is ever compromised, and it can be shown that you did not take reasonable steps to destroy it, you could be held liable for any damages that result.

After all material is rendered illegible, our vetted and friendly shredding operatives will issue you with a certificate of destruction confirming safe destruction to European standards EN15713; protecting you and your company’s interests, safety, and reputation.

3) Clearing space and decluttering

The destruction of confidential material de-clutters your business premises, clearing the space of outdated files and documents to make space for the latest information. If increasing the efficiency of your company is a goal, a professionally-supported clear-out with ShredPro can allow you organise and reference your current files, reducing waste and increasing the rate of productivity.

4) Reduce the risk of identity fraud

Experian report that identity fraud in the UK increased by 21% in 2022. With criminals out to steal information from documents like receipts, invoices, and bank statements, the certified destruction of all discarded documents will help to ensure the security of your company and clients’ data.

5) Greater peace of mind

A certificate of destruction can give you peace of mind. Knowing that your sensitive data has been destroyed can help you to sleep better at night.

You can rest assured that your confidential documents have been destroyed properly and reduce the chance of identity theft. Organisations that fail to comply with data protection legislation are liable to incur substantial penalties and using an onsite shredding company eliminates this risk.

Partnering with a firm like ShredPro with all the correct credentials is vital. With ISO 9001 and ISO 14001 accreditations, we promote environmentally friendly services and recycle all paperwork. We have invested in multi-service shredding vehicles to cut fuel consumption and emissions by taking care of more work at once.

Guarantee: We offer a 100% satisfaction guarantee on all of our paper shredding services. We are confident that you will be happy with our services.

Customer Testimonial

“ShredPro have provided a reliable and professional shredding service, supplying neat containers that complement the existing office furniture. Monthly collections are carried out by friendly professional staff who collect and destroy all documents on site erasing any concerns we had regarding security. ShredPro provide a very proficient service and we look forward to continuing our partnership with them.”
Becki Morrow
BBC ALBA Broadcasting Corporation

About ShredPro

ShredPro recycles 100% of the paper we shred, all in compliance with the environmental management system ISO 14001. This ensures that our own environmental impact and therefore those of our customer is controlled. All our paper is recycled at local UK mills, again reducing the impact on the environment and investing in the local economy.

Contact us today to learn more about our paper shredding and recycling services and get your free quote.

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Oxalis House
Masons Road
Stratford Upon Avon
CV37 9NB

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Address: Oxalis House, Masons Road, Stratford Upon Avon, CV37 9NB